Saving money

Small World: Free hours information

Updated 12th July 2018    

Required reading...

The council require that you have access to the following Privacy Notice from the County Council

Free Early Education funded hours: we claim for you, you must complete a declaration each term

Small World only offers the 15 universal hours per week, not the extended 30 hours.  The free hours are offered primarily in the afternoon. 

Early Education funded hours are available to all 3 and 4 year-old children and we automatically claim them on your behalf.  The claim will be for up to 15 hours of your child's normal weekly attendance pattern, term time only (38 weeks in the year).  These hours will be totally free.  Any other hours that your child attends will be charged, specifically for the hours that are not free, at the rates published.  (See also Current fees)  

A child is eligible from the term after their third birthday.  Free hours are taken into account in the monthly invoices and standing order calculation, but only from when your child is eligible. 
Note that the reduction in fees may be less than expected.  For example a three day attendance pattern (30 hours per week) will typically result in a saving of approximately 30% when 15 hours are free. 

Oxfordshire County Council require a parental declaration form to be filled in and signed every term for every child that benefits from free funded hours and these forms are mandatory. 
We request the completion of such when we receive it from the council and according to their prescribed deadline.  Please make sure you return the form promptly, since we cannot claim without it. 
The form for the latest term is published here and an alternative, non PDF copy, here. 

Other information...

Oxfordshire's Information for parents: Free early education for 3 - 4 year olds,   10 April 2018

Other information copied from the documentation received from Oxfordshire County Council. Any errors in transposition to this site will be by Small World - please contact us to enable their correction.

Eligibility dates & Funding weeks

The council send us this... When is my Child Eligible - Autumn 2018

Term Date of 3rd birthday Number of weeks funding Term dates
Summer 2018 1 January to 31 March 12 weeks 23-Apr-18 to 17-Jul-18
Autumn 2018 1 April to 31 August 14 weeks 6-Sept-18 to 20-Dec-17
Spring 2019 1 September to 31 December 12 weeks 7-Jan-2019 to 5-Apr-2019

Timeline for Autumn 2018

Wednesday 19-September Parental Declarations deadline
Wednesday 10-October Deadline for receipt of all NEF claims
probably Monday 14-November Provider statements are sent (to Small World)

Small World comment: Only when we receive the provider statement will we know if you have free sessions and how many

The timeline for Spring 2019 is likely to be given to Small World in December

Amount funded

The hourly funding rate from April 2018 will be £4.03 for 3 and 4 year olds and £5.52 for eligible 2 year olds.
The maximum number of weeks claimable in the term is shown above.

A maximum of six (6) hours can be claimed for any one day. The minimum is two and a half (2.5) hours. So, to be able to claim the maximum of fifteen (15) per week, a child must attend over three days.

Parental Declaration

You [Small World] will receive one copy of this form to be given to all parents/caregivers. You [Small World] cannot make a claim without having a parent/caregiver complete this form each term.