Some helpful information about Fees and Accounts.

Piggy bank

More on a specific point, reiterating a policy, and capturing some of the learning that we have acquired over the years!

Updated 12th July 2018

Deposit payable

A deposit is required to hold a place for your child prior to starting at Small World and in normal circumstances it will be held until the child leaves.

The deposit is calculated based on the agreed original attendance pattern, with a minimum payable of £250.  If the original attendance pattern increases it may be necessary to invoice a top-up for the deposit.

  • The deposit is payable when invoiced
  • A place is not held unless the deposit has been paid

Bank details: for remittances

Bank HSBC (Abingdon)
Sort code: 40-08-10
Account name: Small World Nursery Ltd
Account number: 11199579

Please make cheques payable to Small World Nursery Ltd
These can be posted to 89 Bagley Wood Road, Kennington, OX1 5NA

See also Deposit refund

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Deposit refund

See also Deposit payable

Normally, the original deposit will be held until the child leaves and will be refunded within 60 days of the leaving date as follows

  1. All outstanding notes for extended sessions and other services will be invoiced
    So at least one billing cycle will need to happen before this is possible.

  2. The account ledger for the child will be balanced to include the deposit held

  3. The parents will be informed of the balance by email (or alternatively if this fails)

  4. Any resultant credit balance on the ledger will be returned by bank transfer.  An email to confirm or request the bank details required to do this will be sent to the parents.
    See important note about bank details below.

We do not normally transfer money if a sibling continues with Small World, instead the credit to your account balance will eventually reduce the standing order payment required.

It is very important to carefully check any bank details provided to Small World.  Small World cannot accept responsibility for the loss of any monies sent to a wrong or invalid bank account, unless directly as a result of our negligence. 

+ Alternatively   Click to expand

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Leaving Small World

Sadly, or excitingly, there will come a time to move on from Small World to a school or further afield.  Here are some accounting notes on the process to help smooth that time.

  1. Give notice.  Preferably as soon as you can, but definitely within your notice period (normally one month).  See also Notice
    An email is fine, but please do expect a reply/confirmation of receipt - so chase if for any reason this important email does not get through.
  2. Continue to pay your standing order & voucher(s) until advised.
  3. When confirmed by us, please do cancel your payments. Cancel any standing order and all voucher remittances as instructed.
  4. Inform us of your bank details (sort code & account number) for a refund of deposit originally paid.
  5. Please note that this refund will happen at least one billing cycle after you leave.  More details are published under Deposit refund

We do not normally transfer money if a sibling continues with Small World, instead the credit to your account balance will eventually reduce the standing order payment required.

And of course, well before this, you may need to register for a school of your choice.
More details are published on our Links page under Official links

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Notice to leave Small World

See also Leaving Small World

Our contract, or as varied effective on 1st September 2018, requires the following...

  • Written notice of one calendar month must be given or one month's fees paid in lieu prior to the removal of a child from Small World. 
  • Notice of one month will be given by us or the previous month’s fees will be refunded if Small World deems it necessary that a child should leave. 
  • The notice of one month must be one complete month of attendance, excluding all holidays and bank holidays. 
    For example, notice served at the end of November will run on into January, not to the end of December. 

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Using up vouchers

Before you leave us, do consider using up any unspent voucher monies, still with the voucher providers, if you will not be able to use them in the future.

There is just one important condition: Any refund to you must come from non-voucher remittance that you have paid in the past.

Note that Small World does not benefit from you using up your vouchers - in fact bank charges may mean we have a small cost.  We are happy, however, to help in this respect provided the important legal condition is met.

Practically, simply contact accounts before your deposit and any credit balance on your account is refunded to request to pay us any balance of vouchers.

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More helpful information about Fees, Standing orders and Accounts is published here

Changes since Dec 2016     +   Click to expand